XVII. Special conditions for group bookings
1. The term ‘group’ is understood to mean the reservation of at least 10 rooms by a group of people travelling or staying together. The ‘group’ shall be bound, in addition to its general obligations, to the specific fulfilment of the obligations set out in this clause.
2. The group must appoint a spokesperson to MOOV (‘leader’).
3. Before arriving at the hotel, the ‘Leader’ must give MOOV a complete list containing the detailed identification, residence and mobile phone contact details of each member of the group.
4. When making a booking the leader will receive a booking confirmation from MOOV, containing the details of the booking made together with the check-in details and details to secure the booking and any other payment terms.
5. Group bookings are always automatically guaranteed bookings, as defined in clause III3.
6. The group must pay the total amount of the charges for the stay by bank transfer to the MOOV bank account indicated on the booking confirmation or notified by MOOV to the leader on completion of the booking. The group will reimburse MOOV for any charges incurred due to external transfers in full no later than arrival at the hotel.
7. The group’s stay, including supplementary service charges, within the meaning of paragraphs 1 and 4 of clause IX must be paid in advance, with 50% of the payment due one month before and the remaining 50% due fifteen days before the group’s arrival at the hotel, in both cases regardless of the date of invoicing.
8. The group may cancel the Booking free of charge 15 days before the date of arrival at the hotel, in which case MOOV must refund the group all sums paid in the meantime.
9. If the cancellation is made at least 7 days in advance, the group will be charged the price of one night’s stay in each of the rooms booked. If the cancellation is made less than 7 days in advance, MOOV will charge the group the total amount of the stay booked.
10. MOOV will book hotel rooms of the agreed category or with the agreed facilities for the group on the date of arrival according to availability, generally from 2 p.m, but in any case no later than 5 p.m.
11. MOOV will have the right to demand a deposit from the leader of €500 per group upon the group’s arrival at the hotel, which it will keep as a security deposit.
12. The group should receive an invoice for the stay, which will be given to the leader.